Terms of service

These terms apply to the organisation that uses Hajiri ("you") and to APDH Technologies, which runs the service ("we").

Your responsibilities

• You confirm you have the authority to collect attendance, photographs and location from the people you invite, and that you have told them what is recorded — we provide the employee notice for that.
• Keep your owner account secure, and turn on two-factor authentication.
• Do not use the product to track anyone who has not been informed, or to access another organisation's data.

What the geofence is, and is not

The selfie, GPS position and 35-metre fence are anti-proxy evidence, not legal proof. GPS on a cheap phone can be imperfect, and a determined person can fake a location on a rooted device. Treat a punch as strong evidence that someone was at the outlet, and review the flagged punches the register shows you.

The same applies to face matching, if you switch it on. It compares a check-in selfie against the employee's reference photo and gives a similarity score against a threshold you choose; it is not an identity guarantee. Expect it to occasionally refuse the right person — poor light, a mask, a changed beard — which is why a manager can override any refusal, and why you should review that queue rather than leave staff unmarked. Switching it on makes your company the data fiduciary for biometric data about your employees, including the duty to tell them and to have a lawful basis for it; the staff notice is written to help, but the obligation is yours, not ours.

Plans, billing and GST

• Plans are billed monthly in advance, in INR, exclusive of GST. Each payment produces a GST tax invoice sent to your billing email.
• The free trial runs for the period shown when your company is set up. When it ends, access pauses; your data is not deleted.
• If a subscription payment fails or is late, we keep the service running for a grace period, then pause it. Paying restores access immediately.
• Upgrades are prorated for the unused part of the current period. Downgrades take effect at the end of the period you have already paid for.

Cancellation and refunds

• You can cancel any time from the billing page. Access continues to the end of the paid period and then stops; nothing is auto-renewed after that.
• We do not refund part-months, except where we failed to provide the service. If a month went wrong on our side, write to us and we will make it right — a credit or a refund.
• If you cancel within 7 days of your first payment and the service has not worked for you, tell us and we will refund that payment.

Your data, and leaving

Your data belongs to you. Export it any time from Account → Your data. If you ask us to delete the account we confirm with you first, then remove the organisation, its staff records, attendance, payroll and photos, except what we must keep for tax and statutory records.

Availability

We aim for the service to work whenever your staff need to mark attendance, and we warn you in advance when maintenance will interrupt it. Because attendance evidence is time-sensitive, if the service is unavailable for a full working morning we credit that day to your subscription on request.

Liability

Our total liability in any month is limited to the fees you paid in that month. We are not liable for decisions you take about your staff based on the attendance evidence, or for GPS inaccuracy on devices we do not control.

Changes and contact

We may update these terms; material changes are emailed to owners 30 days before they take effect. Questions: aphdtechnologies@gmail.com. Data processing terms are here.